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What to Do About the Hobby I Used to Be Passionate About?

Monday, March 1st, 2010

Have you had an interest in the past that has been pushed aside by family or job responsibilities? You plan to get back to your sewing projects, sports collection, history books, scrapbooking, genealogy, _____________________ (fill in the blank) someday.  Meanwhile, that mound of yesterday’s projects is a distraction at best, at worst a symbol of failure to execute.

Topps 2010 Baseball Cards

It is possible that your interests simply have changed and you have outgrown that pursuit or hobby. Do you ever read the first half of a book and decide you learned all you wanted to on that particular topic?  The same can happen with any interest.  There is nothing wrong with deciding to change direction or to learn a new skill. Like the book, a hobby or activity can be set aside and the materials given to another avid follower.

Do not allow that stalled project to rule your emotions or take up precious space.

If you truly want to pursue a past activity when your time is freer, box up the project materials and store in a remote location. That will clear both your mind and your space of extraneous clutter. All your materials will be intact when you are ready to begin anew (or to gladly pass it all on to a grateful friend.)

No guilt or regret need apply!

What are You Holding Onto That Belongs in a Museum?

Friday, February 19th, 2010

One of the benefits of my professional organizing job is learning about the fascinating lives of the people I serve. As we work together, we sort and make decisions about what to keep and what to give. Naturally, the history of an item comes up in our conversation.

Recently I was working de-cluttering a client’s closet when she pulled out several hangers in plastic bags and said, “Martha, you will enjoy looking at these.” She proceeded to explain to me that her mother had saved several special pieces of clothing from when she was a young girl growing up in Deadwood, SD.

My client is a very youthful 93 years old. That meant that these were 1930’s fashions! Perhaps it is my love of fabric, or of history, but each piece was unique and elegant.

We decided to see if the clothing would be of interest to the OSU Textile and Costume Department. Gayle S. said they were swamped with donations at the moment and referred us to the Adams House Museum in Deadwood.

Arlette H, the curator there, was thrilled with the prospect of receiving the historical donation! Since my client’s family was well known in the legal profession, Arlette recognized the name. I’m sure that made the discovery even more valuable to the town’s history.

This is a synopsis of the clothing items we mailed to the museum in Deadwood:swing dress bodice

  • A “swing” dress of colorful silk with a flare skirt that my client wore in High School when she danced to big band sounds in neighboring towns of Leed and Silverfish.
  • The two-piece lace and wool dress that she was wearing when she competed in oratory contest at the state level.
  • A “reddin” coat and dress set of peach knit with trapunto accents.
  • The grey silk blouse with hand sewn buttonholes and shirring that completed a suit.
  • Finally, my client pulled out a faux fur coat made of a long, curly brown fur that I found later was carakul or Persian Lamb imitation.

This story means a lot to me because we were able to find a place that would value and care for these unique items. My client was so pleased and relieved to know that the clothing would be displayed for others to enjoy.

Perhaps you have held onto something that you feel is unique and valuable. My suggestions to you are:

1. Brainstorm about the interest angle a particular group of people or organization might have in that slice of history.

2. Do some research on where, when and how these items came into your possession.

3. Contact two or more schools, museums, or organizations with a description of the items and some of the historical significance – the “stories” behind the things.

4. Send digital images to highlight the unique qualities of each piece.

5. Be ready to make a donation of value to benefit others unless the item(s) are extremely rare and costly.

This is one of the more enjoyable parts of my job… discovering buried treasure to share with others.

Making Clutter Decisions – Swing, Batter!

Tuesday, February 16th, 2010

The Paper Tiger lady, Barbara Hemphill, wrote, “Clutter is postponed decisions.”  That is a profound four word sentence that sums up the reason clutter happens. Does that statement resonate with you as it does for me? These are decisions that I struggle with that – left unanswered – clutter up my life and the surfaces in my home / office!

  • How should I answer that email?
  • What is the best place to keep this so I can find it again?
  • Where can I put this so I will not forget to RSVP?
  • Which of these projects should I work on first?
  • Should I mail this now or wait?
  • Who can I give this to who might appreciate it or actually use it?

The pile of things to do grows each time I don’t make a decision on how to deal with that item, email, or piece of paper. That is clutter, the result of my postponed decisions. In addition to physical clutter, my brain sends messages reminding me of those things still to take care of , producing mental clutter!

It helps to envision myself as a baseball player up to bat. The ball (a decision to make) comes my way. I can choose to do something with that pitch or let it go by for “ball one.”

The team manager (me again) reminds me that I get three strikes before I am OUT. I encourage myself to take a stab at the next ball (decision.) I may connect the first time. I tell myself to do it NOW!

I may make a few mistakes. I may flub a few decisions the first time. But I  learn more from the mistakes than from making no decisions at all. The best part is – the piles of clutter are disappearing little by little. Hooray!

Jerry Seinfeld Had a System

Tuesday, February 9th, 2010

In the organizing profession, we are always talking about systems for managing paper, reducing clutter, and making use of time efficiently.  In following up, an organizer will make sure the systems put in place are compementing the client’s personality and lifestyle.

What exactly do we mean by a system? One dictionary definition for system is “orderliness, the use or result of careful planning and organization.” Orderliness is definitely a desired result, but a better description of the system an organizer means is “a way of proceeding, a method or set of procedures for achieving something.”

Jerry Seinfeld had a system. His neighbor, Kramer, found he was spending too much time in the shower and asked for Jerry’s advice.  Jerry said he could take a shower in 10 minutes flat. He had found a procedure that worked for him.

Think about it for a minute… do you reinvent the order that you wash body parts each time you shower, or do you proceed on autopilot?Are you pretty sure that when you are done, you have achieved the desired result? Is dirt and bad smell gone? CHECK! Is skin clean and good smell back? CHECK!

You just followed a system, a certain way of proceeding to get the job done.

The beauty of a workable system is:

1. The system can be documented and repeated.

2. One planning session yields desired results over and over, saving time over all.

3. A  system followed consistently becomes easier as skill increases and habit kicks in.

Kramer did not have a system that was working for him, he questioned the amount of time he was taking and could have used the advice of a professional (Jerry) to become more efficient. If you saw the episode, you know that didn’t happen.  I think Kramer could have used a professional organizer.

Organizing Your Desktop so You are Cleared for Action

Friday, February 5th, 2010

Don't let a cluttered desk drain your energy

What does the top of your desk say about your ability to focus? Do you have to write over other papers that you are afraid to put away for fear you will forget  something?  Do you jump from one task to another depending upon the last item that caught your eye?

Your main workstation, your desktop, plays a key role in how effective you are in your office, at home or away. A cluttered desk drains your creative energy, pulls your attention from the task at hand, and steals your time as you constantly search for that paper you saw just a minute ago.

By following these four steps, you can regain control over the “stuff” on your desk, and ratchet up your productivity!

1. Place tools and equipment on your desk by “handedness.” Are you left or right handed? Put your writing implements on that side of your desk. How do you answer the phone? Most people use the hand they do not write with, so your phone will go on the opposite side. Computer placement is usually against a wall for safety and electrical access.  Be sure to leave a  space you can write on comfortably.

2. Only keep items on your desk that you use daily. These are the categories that qualify for daily use:

  • A pencil holder with pens, pencils, a highlighter, a Sharpie, and scissors. You may like to keep these in your desk drawer. For efficiency, I would rather not have to open a drawer, take out a writing implement and close the drawer before I can write.
  • A stapler, tape dispenser, paper clip holder (preferable magnetic), and a post-it pad.
  • Phone, computer keyboard/monitor.
  • An IN (To Be Sorted) box that serves as your designated  intake for all papers. A three-tiered letter tray will allow for IN, OUT, and TO BE FILED boxes in a small footprint.
  • One vertical incline sorter for current projects and ready reference lists.

3. Clear your desk of all paper piles immediately. Separate any current projects and place them in colorful folders that you can spot easily, then store in your vertical file to access quickly.  Place papers that require action in your IN (To Be Sorted) box. The rest of the paper can go in a storage container under your desk. After a couple of weeks, anything left in the box that you have not needed is either trash, or can be filed remotely as reference.

4. Take advantage of available vertical space. Adjacent walls are a great place for that calendar, schedule, or white board. Install hanging shelves within arm’s reach for reference books, catalogs, paper supplies, or for that vertical file.

By following these steps you now have a desk that is cleared for action. You can clearly see what projects you currently have going and all supporting documents are in that file. You can concentrate on one task at a time, with room to actually get work done!

You may be saying, “Hey, I still don’t know what to do with those action papers I put in my IN box! What is a ready reference file?” Listen in to my guest presentation with Kelly Galea, The Design Biz Coach on How to Conquer Paper Piles: Thursday, February 11th at 2 PM, EST. You attend via your telephone wherever you are most comfortable. Simply register at designbizcoach.com for the call information.

Pretty Post-its – New Organizing Solutions

Friday, January 29th, 2010

Some days it pays to be a National Association of Professional Organizer (NAPO) member. This week I received a packet from 3M with samples of the new Post-it offerings we have been seeing on commercials lately. The not so subtle hint read, “6 Great Blog Topics for 2010.”

OK, I will share the love. These are my 3 favorites.

1. Durable Filing Tabs – 2″ square tabs that attach securely to any file folder, can be used for creating subcategories in hanging files. At Office Max, four assorted colors, 24 total tabs, $2.99.

2. Removable label pads- have full adhesive backs, are repositionable, and remove cleanly. Use these to label any size storage container. My favorite is the 225 piece neon assortment from Amazon at $9.40.

3. Post-it pockets – Lightweight plastic sleeves that peel and stick on the wall. These are pretty, antique floral prints in three sizes- receipt, bill, and letter.  I want the letter size pockets, 1 pink and 1 blue, $6.99.

It always helps to have more options for paper management and labeling storage. Thanks 3M for the presents.

How Do You Get Kids to Take Their Stuff?

Wednesday, January 27th, 2010

This is the question I was asked at a recent GO Month presentation. The topic was Downsizing BEFORE You Have to Move.

The short answer – Set a Deadline! I give anyone reading this permission to make me the bad guy. Say, “My professional organizer is making me do it!”

Watch this short video for a true story about kids and their stuff from premier New Zealand organizer, Wendy Davie.

My mom saved stuff for her four children in her basement for 30+ years. When she was ready to move into a retirement center, she set the deadline for us to take our stuff or else.  Clothes from the 70’s were mildewed.  Hundreds of science fiction paperbacks were carted off (and pitched later.) There was no reason for her to have stored those things all that time.

Be tough! Set a deadline. If the stuff is important, children will take it.  If not, donate the things so someone else can use it.