Downsize / Move

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Help! I Can’t Organize, There’s Not Enough Space!

Friday, September 3rd, 2010

In a recent consumer survey when asked, “What would you say is the biggest challenge to improving your home’s organization?” These were the answers:

  • 32.9% – Lack of space in the home
  • 27.3% – finding the time
  • 25.2% – too much stuff
  • 6.7% – not sure what product to use
  • 2.7% – products at local retailer don’t meet my need
  • 5.1% – other

Lack of space is #1. For real? When you don’t have places to put all your belongings, the problem can either be:

To illustrate the difference, imagine you have a good-sized kitchen. Your cabinets hold what you need to prepare and serve food. Then you decide you want more than one set of dishes. You decide one set for each season would be perfect. Suddenly, the cabinet space seems to have shrunk. You have too much stuff for the given space.

On the other hand, the galley of a small ship will have actual limited space to store kitchen-related items. Now you must critically evaluate the necessity of each item before you award a place in the tight storage available.

Where does your stuff to space quotient fall? How you would answer this question:

Have you truly pared down belongings to those items you use and love?

How much of what you are trying to cram into your living or working space are items you…

… have not used in last 2 years
… don’t really like but are keeping because they were gifts
… think you might need someday
… have no specific purpose in mind for
… would pitch if you had time to sort through

If you have quite a few things that fit into these categories, they do not pass the USE IT, LOVE IT OR LOSE IT test. It is time for a purging party.

The second question to ask yourself is:

Are you effectively using every square foot of the space you do have?

There are a few tricks that interior designers and professional organizers alike use to maximize storage in a truly small space.
These include:

  • going vertical
  • finding unused air
  • using dual-purpose furnishings

Read more in my post “Small Space Solutions” and listen in to Kelly Galea’s tips on Sept 8th, see events above.

The first step in any problem solving sequence is to properly identify exactly what the problem is. Hopefully, from this article you have pinpointed whether your problem is too much stuff or an actual limited space situation. Now you are in a position to take corrective action.

Downsizing in Place, Part 2: Tap Into Your Treasure

Monday, August 9th, 2010

My daughter, Jenny, recently returned from living in Italy and was faced with the task of sorting through boxes from her college years. She had to decide what still held meaning for her and what she was ready to let go.

Making decisions about possessions that represent your life is difficult.  You wonder where to start. What is the reasoning process to use?

Then you can get bogged down with the question, “If I don’t keep it, what should I do with it?” The object represents history, or still has a useful life.

One strategy to use when the task seems overwhelming is to turn the process around. Rather than looking at what to get rid of and how, start by looking for treasures.

Ask yourself:

  1. What can I not bear to live without?
  2. Does anything give an emotional tug that holds good memories?
  3. What feeds my soul because it is of such great beauty?

Set aside these treasured items; these are “the keepers!”

All that remains is to determine what you use on a regular basis or you must keep to stay out of jail. The rest can go. Isn’t that a freeing thought?

Remember, you don’t have to keep inherited items or gifts if they do not hold meaning for you! Let someone else cherish those.

Extreme Downsizing… So Tempting!

Monday, June 28th, 2010

I had just returned from a week’s vacation in Arizona and was feeling footloose and fancy free. Then I read Sean Ogle’s guest blog on Unclutterer entitled “Less stuff, more adventure”. It brought back memories of my first year of marriage to my Army Lieutenant when we could fit everything we owned – literally!- in the back of a Chevy Vega.

Tiger Balm Garden, Hong Kong

Sean went a step farther and sold the car! Now he is a world traveler living out of a backpack. He was writing from Bangkok, Thailand.

Obviously, Sean is not living in a tent and he must have a bank account he is drawing from. He is making his living with freelance writing and other online ventures. When not punching a computer keypad, he is meeting the Thai people, learning their culture and enjoying the bustle of a very cosmopolitan city.  Read Sean’s article here. Very motivating to lose the stuff that ties us down!

Did you visit the Tiger Balm Garden yet, Sean? Jeff and I were there in 1976, great place to celebrate the Bicentennial. Congrats on taking the steps to follow your dream!

Downsizing In Place, Part 1: The Benefits

Monday, June 21st, 2010

After the children leave home, the house that once was bursting with bodies and activity is suddenly over-large, like a shirt on a successful dieter. Nature abhors a vacuum. Likewise the tendency is to fill up the nooks and crannies. This is especially true of empty nesters. The emptiness is less glaring that way.

A professional gathers the tools of his/her trade – professional books and clothing, awards and accolades – only to find at retirement that these are remnants of a past life. These objects represent an enormous amount of effort and perseverance. How to hold onto the memories of achievement  without keeping things that will never be used again is a dilemma.

For many of us as we change roles, while moving to a smaller home is possible, the prospect is not appealing. Statistics show that  the desire to move from the family home diminishes inversely with age.

A U.S. Census geographic mobility survey indicates that 11% of Americans between the ages of 25-64 moved during the year March 2007 to March 2008.  During that same period, the number of people over 65 years of age who changed residences was drastically less at 3%.

“The American Association of Retired Persons [AARP] found in a survey of peopled aged 45 and older that 82 percent want to stay in their existing homes for as long as possible rather than move to a smaller home or retirement community,” stated CNN in May 2000.

The combined result of “rich” Americans with disposable income and their staying in one home for decades is a house that does need to go on a diet! Downsizing in place is the answer. Clearing out the collected “stuff” from 15-40 years of living in one place takes determination and lots of hard decisions, but is worth it! These are just a few of the benefits:

  1. Ease of movement – The floor and the stairs are not great storage areas.  When these are cleared, the chances of tripping are greatly reduced.
  2. Air quality – When your surfaces are covered with things, it becomes difficult to clean the dust that accumulates everywhere. Living in air conditioned spaces does not solve this problem. Common sources of dust pollutants include human skin, animal dander, sand, insect waste, flour (in the kitchen), and good, old-fashioned dirt. Clearing away the clutter and cleaning all surfaces greatly reduces air pollutants.
  3. Access to stored items – The less “stuff” there is to store, the easier to contain like items in a specific place. In crowded conditions, even if you know where something might be, it can be difficult to get to. Moving 6-10 boxes to get to the one you need becomes a major deterrent.
  4. Thoughtful distribution of valuables – Why not give family treasures to the person who will cherish them NOW while you have that choice? This is a win-win situation. You experience the joy of giving and seeing the appreciation of the receiver. The receiver gains a valuable piece of family history and feels honored in the process.
  5. Peace of mind – a cluttered environment is like a having constant roar in the background. Your eye has no place to land that does not scream, “Do this!”,  “Take care of that!” You will be surprised at the calming effect an ordered environment has.

There are seasons in life that require accumulating specific information, furniture, and tools. When one season ends and another begins, it is difficult to let go of the remnants that hold so many memories – both good and bad! Two opposite forces are usually the catalysts for lasting change: the pain of staying where you are becomes too great OR you become convinced that the benefits of moving forward will outweight the hassle of making the change. I hope you will make the wisest choice for you where you are right now.

Look for Downsizing in Place, Part 2: Where to Start

Jill’s Story, Behind the Scenes Coaching on De-Cluttering

Friday, March 12th, 2010

You want to soar, stuff gets in the way

You want to soar, stuff gets in the way (neoliminal/Flickr)

Over the last month or so, Jill and I have been emailing back and forth. She shared that she is finally motivated to let go of all the paper she has been storing with her business.  I hope you will be encouraged by her story. I asked Jill if I could share our email correspondence. She was surprised that I thought she could be of help to someone else, but agreed graciously.  I will post her “Before” pictures soon. Jill has promised to show us her “After” pictures when she gets more work done. I think she has come a very long way already!

Hello Martha:

I have enjoyed reading your 60 tips.  Nice to know that I am on the right track and not as bad as I thought!!!

I have my own business as a graphic designer/marketer/printier and I am a paper hoarder.  I save samples of my work, sayings, books, reference materials, magazines, business journals, catalogs, postcards, etc. I have the thought of “just in case”

In my office, I have 5 file cabinets with 15 drawers, book shelves, cabinets, etc.  with these items stored.  I even have the paper piles on the floor in my office which I can’t seem to get through and is driving me crazy….I know it is a bit of OCD. …but I am trying to plow through.

Here is my Serious question:  How do you deal with samples, catalogs, etc.?  I have had them on file for their information and use as photos of an item, like a magnet, shirt, signage, etc.  Do I input all of the info about the catalog/company in a database and pitch the catalogs?  Keep them?  ETC?  I was just trying to make room in my files for other info and to reduce the weight on my floor!

Help!  I could really use your advice.  Thank you so much.

Jill


Hi Jill!

I am so glad you found the report helpful.  Yay! You have systems in place already!

It sounds like you have a filing system for your work-related papers. Before I answer your question of  “How do you deal with samples, catalogs, etc?” I want to get a little clarification:

  1. How often do you use what is in the files in your present projects?
  2. Are you able to find what you need when you go to look for it?
  3. Do you replace the old catalogs with the latest version when it comes?

In principle, you probably use only 20% of what you have.  The only trick will be to figure out what that percentage represents in your mix.

I may be able to get some hints from your answers to the questions.

You are brave to ask the questions, Jill.  Kudos!

Martha Clouse
Professional Organizer and Speaker

Click to continue »

Are Good Things Crowding Out THE BEST?

Friday, March 5th, 2010

“But, this is still good.”

Meaning : I can’t part with it while it has utility. I invested money and energy into this.

Sadly, the gaggle of what is only “good” – whether that is information, possessions, intentions, pursuits, or desires – disguises and crowds out THE BEST until we can’t distinguish what THE BEST is anymore.

Does that statement sound too philosophical to be practical? Think about clothing in your closet or dresser as an example. How many are clothes you used to love that either don’t fit, are too ragged/faded from use, need alterations or repair, or are simply out of style? Odds are you will never wear them again, but they are “too good to give/throw away!”

When you look for something to wear, those leftovers are in the way, confusing your choices and slowing you down. What if you kept only the clothes that you wear constantly and make you feel great about yourself? You could shop your closet much more effectively and be more confident in your appearance every day.

Credit: Supagroova/flickr

Credit: Supagroova/flickr

Now think of that area in your life that is bugging you and seems overwhelming. In the same way, is there physical or mental clutter that is blocking your progress and success? These questions may help clarify your thinking:

What represents THE BEST for you in this area? Hint: What do you want to see in 10 years?

What things and attitudes do not support THE BEST for you? Will you have the courage to let go?

What three actions can you take to pursue THE BEST? Pick one. Start doing that today.

Is there someone who has experience in this area from whom you can learn? Don’t think you have to do it all yourself. Surround yourself with a supportive team. Trade time with a friend who can help you with something you aren’t good at and vice versa. Call in an expert to get you started.

Don’t let what is good rob you of THE BEST!

Benefits of Downsizing BEFORE You Have to Move

Monday, February 1st, 2010

Coconut Postcard

Should I keep Aunt Agatha’s prized gravy boat and platter? What will I do with the coconut postcard (written ON a coconut!) my dad sent from Hawaii? Something has to go!

Usually the term downsizing is used in terms of moving to a smaller dwelling. That move forces home owners to reduce the contents of their current house.   You may face selling the home you have lived in for 5, 10, 20, 30 or more years. That is why I suggest that folks start early weeding out possessions they don’t use or absolutely love.

I like to think about downsizing the amount of belongings in a home as a worthy goal even when no move is pending. Very few folks (in North America especially) keep only those things they use or find beautiful. The extra stuff becomes physical, visual, and mental clutter. Clearing our homes of these distractions can only add to our quality of life.

So, when to begin downsizing? Ideally now, but certainly during the period 6 months to 1 year before an expected move.

Downsizing BEFORE you have to move offers great benefits!

  • You save $$$.  Moving companies typically charge by weight. The cost of rental trucks is based on volume needed.  Moving less means less money spent on the move itself.
  • You save time by not packing & unpacking extra stuff. You don’t move what you don’t need or truly love.
  • You have the luxury of making decisions before the time crunch of moving. Retirement, job change, illness, or moving ailing parents can force a move you weren’t expecting.
  • You are able to donate/recycle rather than throw things in the trash. How do you find out your neighbors are moving? There is a huge pile of good stuff on their curb and people are getting out of their cars to check it out. Don’t advertise that your house will soon be empty.
  • By downsizing early, you gain space and enjoy living clutter-free.
    Have you prepared for a move and enjoyed for 2-3 months the changes you wish you had made 5 years earlier?
  • As you de-personalize and de-clutter room by room for a pending move, you are able to paint and make necessary repairs. You will be ready to put your home on the market quickly when the time is right.

Any time is the right time to reduce the amount of things that own your time and occupy your thoughts. Shedding possessions that require maintenance and repair and take up precious space in your life can be quite freeing! Start downsizing now and you will be ready for that move… whenever.