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Organizing 911: Clear the Clutter!

Monday, August 29th, 2011

The best part about summer is spending more time feeling the sun on your face, feeling thankful for a gentle breeze, leaving your shoes off, and laughing with friends. You are outside as much as possible. Household chores take a backseat to fun. That’s the way it should be!

Then around Labor Day, reality hits. The vacation is over. The kids are back in school. You have to think about wearing long pants and shoes again. Taking a look around your living space, you want to call in a hazmat team – how did things get so out of control?!

Since we don’t have the luxury of a “super committee”, most of us will be attacking the clutter on our own. So today, I want to give you a plan of attack that you can put into practice immediately – even before Labor Day – so you can feel victorious, vainglorious, smugly accomplished!

  1. Pick a room to attack first. Gather 4 needed boxes and bins*. Set a timer for 1 hour. Don’t leave the room for any reason until #7.
  2. Put a black trash bag* in your largest trash can. Place in the center of the room and toss in anything you will not use again.
  3. Now set a laundry hamper* next to the trash can. Look around to see if there is anything that does not belong in this room. Stick those things in the hamper ready to be distributed to their proper homes.
  4. Get a copy paper box or plastic bin* (16 qt). Gather all papers and place in the box. DO NOT stop to read anything! For further instructions on paper, read this blog post on speed sorting or purchase my ebook 7 Tools to Conquer Paper Piles Forever.
  5. Make a pile of any magazines more than 2 months old. Black out your name & address and take to a shelter or hospital waiting room. (JamesCare in Dublin is grateful for any magazines.)
  6. Look around at what is left out of place. Pick up one item at a time and ask these 5 Questions to Clear Clutter:
    • Have I used this item in the past year?
    • Will I need it on a definite date in the future?
    • Would it be difficult to get another if I needed it again someday?
    • Do I need to keep it for legal or tax purposes?
    • Do I love it or find it beautiful?

    If the answer to all 5 questions is “No”, let it go! (give, toss, recycle, donate)

  7. Make a list of the items you will donate, put the donation box* in your car, ready to go.
  8. Carry out all boxes and bins. Distribute as necessary.
  9. Find homes in this room for the stuff that is left. I’m hoping you have cut this by at least 50%!
  10. Dust and run the sweeper. DONE!

Wow! Do you feel accomplished or what? Shoot me an email to brag on your progress.

If you are having a hard time pushing yourself to do this on your own, why not join my Clutter Management Program for the month of September? See details in What’s Happening. You choose the room; I provide motivation, support and accountability.

After you do one room, give yourself 2 weeks to practice keeping that room picked up. Then, repeat the process in another room. In 3 months tops, you should have your house or apartment under control! Whew, time to dream of summer again…

Get Ready, Get Creative…Organize!

Wednesday, September 22nd, 2010

“Three of these things belong together
Three of these things are kinda the same
Can you guess which one just doesn’t belong here…”

If your kids are Gen X’ers or early millenials, you are now singing the end of this Sesame Street song in your head. Of course, to make it a ‘no brainer’, three things are items of clothing and the other is a rubber ducky. There definitely was one obviously right answer.

Not so in organizing. One of the key principles when organizing is, “Put like things together.” Just like in the song, right? Not quite.

A principle is a broad truth that is then applied to a specific case. That is what makes organizing such a creative and fun act. There is not one “right” way to sort and categorize objects.

Two people may key on totally different characteristics to decide which things are alike. The distinguishing characteristic may be:

  • Shape – An extra long knife can only fit in a certain drawer with long utensils, not with other knives.
  • Function – The office tools that write are grouped separately from the adhesives.
  • Color – An artist keeps all green acrylics together to make choosing the right shade simpler.
  • Composition – Cotton fabrics are stored and used together, as are stretchy synthetics.
  • Sleeve length – Hanging sleeveless, short -sleeved and long-sleeved blouses in groups can speed choosing an outfit.
  • Season used – A tablecloth that is specific to a particular holiday may be stored with seasonal items rather than with everyday use linens.
  • Owner – Teenagers can be territorial with their CD’s of choice.

Once you decide which things are alike, you will know the dimensions needed to store each category. Then you are ready to assign a home and choose a container. Guess what that means? Shopping!! You can’t get any more creative and fun as that!

Go ahead, sing Sesame Street songs all the way to the store and back and share your ideas and experience with us in the comments.

Downsizing in Place, Part 2: Tap Into Your Treasure

Monday, August 9th, 2010

My daughter, Jenny, recently returned from living in Italy and was faced with the task of sorting through boxes from her college years. She had to decide what still held meaning for her and what she was ready to let go.

Making decisions about possessions that represent your life is difficult.  You wonder where to start. What is the reasoning process to use?

Then you can get bogged down with the question, “If I don’t keep it, what should I do with it?” The object represents history, or still has a useful life.

One strategy to use when the task seems overwhelming is to turn the process around. Rather than looking at what to get rid of and how, start by looking for treasures.

Ask yourself:

  1. What can I not bear to live without?
  2. Does anything give an emotional tug that holds good memories?
  3. What feeds my soul because it is of such great beauty?

Set aside these treasured items; these are “the keepers!”

All that remains is to determine what you use on a regular basis or you must keep to stay out of jail. The rest can go. Isn’t that a freeing thought?

Remember, you don’t have to keep inherited items or gifts if they do not hold meaning for you! Let someone else cherish those.

7 Most Effective Organize-O-Metrics

Wednesday, December 30th, 2009

Perform these exercises once a month to lose 5-7 pounds of excess weight each time. ( As an added side effect, you may lose weight and build stronger bones.)42-15614410

  1. Deep knee bends: Bending knees, keeping back straight, lift one item from the floor.  Place the item in a drawer, cupboard or box nearest to where you will next need it.  Keep a trash can handy for extra balance and to store things that have no further use.  Repeat 20 times.
  2. Lower abdominal tighteners: Equipment – empty laundry basket.  In your main closet, pull in your lower abdomen and hold it.  Taking one item from a hanger, put it on.  If unable to fit over your head, close the front, or fasten waist, place in the laundry basket.  Breathe out as you release your abdominal muscles and commit that piece of clothing to another home.  Repeat 10 times.  ( Reuse filled basket in exercise #3)
  3. Step stool high-stepping: Write on 2 index cards: KEEP and GIVE. Determine the least accessible shelf or cupboard in your kitchen. Using a step stool, remove everything from that space. While performing the exercise, ask yourself two questions about each item you touch:  1) Have I used this within 2 years? If  “No,” put the item in the GIVE  pile. If “Yes,” ask the second question,  2) Do I use it at least once a month? If “No,” put it back where it came from. If “Yes,” find a new home in a more accessible location.  Add the clothes from the laundry basket to the GIVE pile and dispose of everything by donating to a friend, charity, or the trash man.
  4. Hip flexers: Equipment – One or more 25 CD/DVD storage containers. Sit on the floor facing your media center with knees apart. Lean forward and pick up one DVD or CD. Return to the upright position and open the case while taking a deep breath. If the case has the correct disc, close it and set it in the container. If not, remove any disc and place both to the side for now. Breathe out. Repeat until all CD/DVD’s have been removed. Match up any newly discovered pairs and place in the storage container.  Empty cases then are placed behind the loaded cases and lone CD/DVD’s placed in sandwich bags go in front. One final step to finish this exercise strong: flip through each title and let go of those that no longer hold any interest for you.
  5. Lower back stretch: Equipment – a plastic bin labeled MOVE.  Lying on the floor face down near a bed, reach with your left arm to capture the nearest container-escapee from under the bed. Place it in the plastic bin. Repeat four more times, then do the same motion five times with right arm. Continue until the floor under the bed is cleared. Use the items in the container in exercise # 6.
  6. Cool down: Pick one item from the container filled in exercise #5. Decide which person uses that and where. Walk from room to room at a medium pace, depositing each item close to the door of the appropriate room. DO NOT STEP INSIDE THE ROOM! Keep walking until the container is empty.
  7. One last stretch: Crossing one foot over the other, slowly pick up the laundry basket from exercise #3. Change foot position, crossing the other foot in front and slowly pick up the plastic bin from exercise #6. Place in the laundry basket and lift both over your head. Stretching as high as you can, say, “I did it!” Put both containers away until next month.

Now you can go weigh the items in your GIVE pile to see how much weight you lost this month. Congratulations!

Last Day of November, Did You Clean Out Toys?

Monday, November 30th, 2009

November is one of two times per year that is perfect to clean out toys; the other is during the month before your child/grandchild’s birthday. That is the tip I shared with the MOMS Club of Dublin S at their October meeting.  Little did I realize my daughter in VA would recruit me to help her pare down toys while I was there this month.

I do admire moms who work outside the home. I think that is the hardest job in the world. There are not enough hours in the day to do everything, so the working mom has to choose who/what to neglect. Usually the choice is: herself.  My daughter, Sarah, is no exception.

That is why I am always glad to be there to help either by playing with my two pre-school grandchildren or doing some of the chores while she was busy with kids. This time Sarah and I had fun together doing some de-cluttering and organizing of toys.  These are the steps we took:

1. First we took all toys out of the family room, off the toy shelves, and dumped them in the middle of the staging area – in this case the formal living room.

2. We gathered trash bags and containers for sorting. Sarah was ahead of the game here because she already had designated containers for: cars/trucks, baby doll stuff, toy kitchen/food, dress ups, musical instruments, books, soft toys, little things (that 1 yr old Ethan can’t have.) In addition there were the categories TOSS (trash), GIVE (consignment), STORE (just in case of baby #3).

3. Then between the two of us we touched each item and sorted it into one of the categories. If I didn’t know what Sarah wanted to do with a particular toy, I would ask her.  She is a decisive person, so this part only took about an hour.

4. Meanwhile we had dusted and cleaned the toy shelves. So after sorting we put the containers back in their home. After the two trash bags went out, and we carried two boxes into the basement, all Sarah had left to do was take things to the consignment store that week.  DONE!

Now there is space for new toys, books, and games from Grandma and Grandpa. What fun!

If you didn’t have time to do this in November, take time during this first week of December. Your toys may be DVD’s, CD’s or video games.  Use the same steps with different categories.  It works!

Crayons… and Convicted of Clutter

Monday, October 19th, 2009

Have you ever had the experience of being convicted by your own words?  I have!

While preparing for my recent “Clear the Clutter!” workshop, I gathered several drawers of “useful junk” from around my house for a sorting exercise.  I decided to use one of the items to demo the use of 5 Key Questions to determine:  Should it stay or should it go?  I grabbed a box of crayons and began to ask:

Click to continue »

Drop Back and Punt – Photo Sorting

Friday, September 25th, 2009

Recently I was working with a gal who had quite a few photos she wanted to sort.  The good thing was most were still in the photoshop sleeves and contained in boxes.  The bad news was that the photos represented quite a few years of memories.

At first, we labeled photo boxes by year and tried to identify each sleeve by year.  Unfortunately, there were no mileposts that my client could use as clues to the years taken.  I would use my children’s ages, or the house we were in at the time as determinants.  Her children, however, were grown with young children.  She still lived in the family home of fifty+ years.

We decided to switch gears and sort by category instead.  The categories we used were:  children’s families (one pile for each child), trips with friends, church friends, and hometown visits.  That way there was less hesitation in sorting.

She wanted to send most of the photos to her  children anyway, so we were  halfway Powersort-medthere after sorting.  The Creative Memories Power Sort Box held the photos for each child (up to 2400.) The kids could mix and match on their own.  My client could select the photos that she wanted to keep and offer the rest to friends.

In organizing, if at first you don’t succeed, sometimes you just have to punt.  In this case, it worked!